PRIVACY POLICY FOR MS TEAMS MEETINGS AND WEBINARS

IDP Lawyers values the privacy of individuals and is committed to managing personal information in accordance with the Australian privacy principles. This policy explains how IDP Lawyers collects, uses, and discloses personal information when you attend an MS Teams meeting or webinar hosted by us.

Collection of Personal Information
• We collect your personal information to manage our functions and activities, including the MS Teams meeting or webinar you are attending.
• This collection includes recording video and audio of the meeting or webinar and generating transcripts.
• Personal information collected may include your name and likeness, email address, phone number, written chat messages, answers to polls or surveys, digital images, and video and audio recordings of you, your voice, and quotes from you.

Purpose of Collection
We collect your personal information for the following primary purposes:
• Enabling staff and attendees who missed the meeting or webinar to review the content.
• Confirming points discussed and outcomes agreed upon.
• Keeping a record of the meeting or webinar for evidentiary purposes.
• Reducing the need for detailed meeting minutes during the meeting or webinar.
• Additional purposes, if any, will be communicated at the beginning of the meeting or webinar or in the meeting or webinar invitation.

Use and Disclosure
• IDP Lawyers will only disclose your personal information for the purpose it was initially collected unless a secondary purpose is permitted by law or the relevant privacy principles.
• We are unlikely to disclose your personal information to overseas recipients.

Consent
By participating in a recorded or transcribed MS Teams meeting or webinar, you consent to IDP Lawyers collecting, using, and disclosing your personal information as described in this notice. If you do not consent to the recording, you will not be able to participate in the meeting or webinar.

Data Security and Quality
• IDP Lawyers takes reasonable steps to ensure the information it holds is accurate, complete, and up to date.
• We have comprehensive security measures in place to protect your personal information from misuse, loss, or unauthorised access.

Access and Correction
You have the right to access and seek correction of your personal information held by IDP Lawyers. Requests for access or correction should be directed to our Manager, People, Culture & Development.

Privacy Complaints
If you have a complaint about a breach of privacy principles, you may contact our Manager, People, Culture & Development. You may also make a privacy complaint to the Office of the Victorian Information Commissioner.

Contact Information
If you have any questions about this notice or privacy-related matters, please contact trish.mullen@IDPLawyers.com.au